MBDS is seeking a welcoming, organised, and proactive Receptionist/Office Administrator for a 1-Year Temporary Contract to be the first point of contact for clients, visitors, and suppliers at our London studio.

Reporting to the Office Manager/PA to our Founder, you will play a key role in supporting the smooth running of the studio, ensuring an excellent first impression and providing essential administrative support across the business. 

Key Responsibilities:

Reception (shared with our Receptionist) 

• Open and close the studio daily 

• Act as first point of contact for calls, voicemails, and enquiries 

• Greet visitors warmly, manage coats/bags, and offer refreshments 

• Maintain awareness of staff movements and manage the WFH calendar 

• Keep reception tidy and professional at all times 

• Arrange couriers (domestic and international), distribute post, and manage deliveries 

• Assist with monthly Amex reconciliation for Associates 

Meeting Rooms (shared with our Receptionist) 

• Manage bookings and avoid scheduling conflicts 

• Ensure rooms are clean, presentable, and equipped for visitors 

• Prepare refreshments and materials as required 

• Oversee the Studio/Meeting Room email account 

Office Administration 

• Onboard new starters: desk and IT setup, inductions, H&S training, itineraries 

• Coordinate leaver processes and equipment return/reallocation 

• Act as the main contact for IT issues and liaise with external support 

• Order and manage office supplies (stationery, kitchen, bathrooms) 

• Support the library team with sample storage and waste collections 

• Process monthly Uber/Deliveroo statements and assist finance where required 

• Support staff travel bookings (UK and international) 

• Manage staff software licences and subscriptions 

• Maintain and circulate up-to-date staff lists 

• Share Design Centre updates, maintenance visits, and facilities news 

• Approve and forward invoices to finance 

• Attend weekly management meetings to provide facilities updates 

• Coordinate staff events, social occasions, and gifts (leaving, maternity) 

• Liaise with suppliers for maintenance 

Requirements 

• Proven experience as a Receptionist, Office Administrator, or in a similar role 

• Excellent communication and interpersonal skills 

• Proficiency in Microsoft Office, Outlook, and use of office equipment 

• Strong organisational skills with attention to detail 

• Ability to manage multiple tasks and prioritise effectively 

• Positive, professional, and approachable attitude 

• Prior H&S training experience preferred 

Apply Now.

MBDS has a vacancy for an ambitious and talented Midweight Designer with 3-6 years’ experience to work on high end Interior Design projects in the Restaurant and Hospitality sectors. 

An extremely high-level of AutoCAD is a must and a proficiency in Photoshop and SketchUp is essential. Current USA building regulation knowledge as well as a comprehensive understanding of construction technology and a high level of FF&E, joinery and detailing is imperative. The individual should be a strong team player with good communication skills and the ability to coordinate, control and make decisions. A general all-rounder with both ID & FF&E skills. 

The candidate should also: 

• Be meticulous, highly organized and efficient. 

• Be a team player able to support and contribute to a positive working environment. 

• Be capable of clear communication; fluent in English, both written and verbal. 

• Be proficient in AutoCAD, Photoshop, and InDesign as well as having knowledge of Sketch Up. 

• Demonstrate confidence in sketching and presenting new ideas. 

• Show experience of delivering neat, clear and accurate design information and schedules. 

• Be able to confidently represent the Company externally and contribute to MBDS’s professional reputation and high level of attention to detail. 

Please submit a CV and portfolio samples to careers@mbds.com. Due to the high number of applications we receive, we will only be responding to candidates that meet the above credentials. 

Apply Now.